Payroll Page

The Payroll Page in DecisionHR simplifies payroll management, guiding you through setups and various payroll types, including regular, off-cycle, bonus, void, and termination. Accessible from the app's payroll section, it offers tailored configurations for accuracy and compliance, streamlining your payroll process effectively.

What is Payroll Page?

Navigating payroll processes is essential to managing a company's finances and ensuring that employees are compensated accurately and on time. The Payroll Page is a central hub within our app designed to streamline and simplify the entire payroll management process.

In this comprehensive guide, we will explore the key components of the payroll page, its functionalities, and how it empowers you to run different types of payroll efficiently. Whether you're new to payroll management or seeking to optimize your existing processes, this guide will provide valuable insights to navigate the Payroll Page effectively.

Where can you find the payroll page?

You can find the payroll page by clicking on the payroll section of the app.

How to navigate payroll

After importing a prior payroll run or if you do not have a previous payroll history to import, you proceed to run your payroll on this page. Also, to run payroll, you must have set your company's payroll policy and bank account. The payroll page prompts you to set up these functionalities before you can run any payroll.

On this page, you can run different kinds of payroll. They include:

Regular Payroll

This payroll is the default one you run once you set your company's payroll policy.

PAYROLL AUTO-RUN

When enabled, payroll runs automatically at the specified intervals, and the necessary funds are automatically debited from your designated account. The auto-run might be a good fit for your business if you have salaried employees or hourly employees who work a fixed number of hours.

Off-cycle Payroll

You run off-cycle payroll outside the regular payroll schedule. For example, if you typically run payroll biweekly, an off-cycle payroll would be any payroll not part of that biweekly schedule. Because off-cycle payroll runs are not part of the regular schedule, they require additional configuration. The configurations are in two steps: Setup and Employees.

In the setup stage, you do configurations that include the following:

• Regular payroll run configuration that includes Pay Period Start Date, Pay Period End Date, and Pay Date.
• Override Employee Pay Frequency, where you define the pay frequency for figuring Federal Income Tax withholding for this payroll based on the annualized wage method. You can use employees' current pay frequency, weekly, bi-weekly, semi-monthly, or monthly pay.
• Month, where you specify the month the off-cycle payroll belongs.
• Payroll in a month, where you specify the payroll number in the month to which the off-cycle payroll belongs.
• Toggle boxes that you select accordingly. The boxes include options like Include Flat Amount Deductions, Include Arrears, Include Scheduled Pay, Update Time-Off Accruals (You toggle this box to import hours worked and generate time off accruals by the off-cycle payroll), and Send Payday Announcement Email.

In the next step, the employees step, you select the employees you will include in the off-cycle payroll run.

Bonus Payroll

The bonus payroll is specifically designed to process payments for employee bonuses. You can run a separate bonus payroll in addition to regular payroll. Doing this allows you to track and account for bonus payments separately and ensure that the appropriate taxes and deductions are applied.

Like the off-cycle payroll, running this payroll requires additional configuration, which follows a similar sequence to the off-cycle payroll above. Please refer to [Off-cycle Payroll] above.

Void Payroll

You use the void payroll in case some payroll or pay statement has been canceled or deemed invalid for some reason. Void payroll can happen, for example, if the company stops an employee's pay due to termination or leave of absence. You can void or cancel the payroll and then recalculate or adjust it accordingly.

Termination Payroll

Termination Payroll enables seamless processing for employees who have left the company mid-payroll cycle. Use this feature when an employee resigns or has his employment terminated before the pay period ends to ensure accurate compensation for their work up to the termination date.

Like the off-cycle and bonus payrolls, the termination payroll requires additional configurations. The configuration steps are explained in Off-cycle Payroll above.